BASIC FUNCTION:
The Staff Support community worker, under the direction of the Program Director and Executive Director responsibility consists of providing administrative support for all Padres Unidos operations. We are looking for someone self-motivated and who takes initiative. An individual comfortable with supporting several aspects of program delivery; and can work effectively with educators, administrators, and coordinators. Performs exceptionally under pressure, can multi-task and meet multiple tight deadlines. Extremely organized, detail oriented and a fast learner. Extensive knowledge of computers and data management is required.
RESPONSIBILITIES:
Document all aspects of program delivery. Make judicious recommendations based on efficiency, safety and sensibility. Assist in juggling multiple schedules and different projects. Assist with administrative tasks involved with time sheets, program expenses, and staff working hours. Provide and receive necessary feedback to fine-tune scheduling and delivery process. Disseminates information between staff for the purpose of establishing adequate program delivery and positive team efficiency. Works with the team of coordinators and director on the ongoing planning and evaluating of the personnel, site needs and groups formation. Provide continuous support of Padres Unidos staff tactfully and courteously; establish and maintain cooperative effective working relationships. Oversee the rules and regulations of the Program implementation with good judgment and assist in the control documentation and process. Compile accurately student attendance and custody of records. Generate oral and written reports. Keep inventory of class materials. Keeps inventory of class materials. Administers petty cash.
DUTIES:
- Generate and maintain training records and meeting minutes
- Create a safety binder and provide First Aid materials for all sites
- Maintain weekly class lists and attendance records
- Assist with group formation
- Distribute and custody aprons, instructional toys, and instructional materials
- Assist in educators scheduling and calendars
- Oversee petty cash fund requests
- Input timesheets and miles into the system
- Compile a rules and regulations binder per site
KNOWLEDGE AND ABILITIES:
- Sustain positive effective relationships between pupil’s parents, volunteers and staff
- Extensive knowledge and high performance on Excel, Microsoft Word, Power Point and Access
- Able to work copier machine and other basic office devices
- Ability to capture information and generate documents
- Ability to multi task
- Capacity to organize simple and complex tasks concurrently
- High level of oral communication required
- Ability to support others in tasks related to program delivery
- Observe and understand individual and team needs
- Speak fluent Spanish/English desired
- Comply with program time frames, deadlines, rules and regulations
- Foster a caring/supportive work environment
- Team Player
- Capability to safe keep supplies and instruction materials
- Monitor students and parents attendance and class trends
- Proactive with safety issues
- Ability to direct all professional communication through proper channels and direct concerns to the person involved
- Knowledge of CPR and First Aid
EDUCATION AND EXPERIENCE:
EDUCATION
Option 1.
- A combination of:
- A completion certification of a Padres Unidos/Healthy Tomorrows parenting program and
- A one year volunteer training program (can be substituted by 5 years or more of a community work supervised experience),
- and a Community Worker paraprofessional two year program award (can be current enrollment).
Option 2.
- A combination of:
- A completion certification of a Padres Unidos/Healthy Tomorrows parenting program and,
- A combination of a one year volunteer training and one year of supervised volunteer work in the community,
- and a Baccalaureate in Human Services, Social Work, Psychology, Sociology or related fields.
EXPERIENCE
The Class Support Personnel is recruited from local areas to ensure that Padres Unidos programs reflect the values, culture, language and strengths of the families served in our community. In addition, knowledge about child abuse, juvenile delinquency, group dynamics, family systems, child development and local resources is required. Bilingual/bicultural required with fluency in Spanish and English. If the candidate is not an English speaker in order to maintain employment must provide every month a minimum of four records of completed lessons from www.usalearns.org or get approval for an alternative action plan to learn English within the following two years. Strength in team work and sound judgment required.
OTHER MANDATORY REQUIREMENTS:
Restrictions in complying with the following requirements may disqualify applicant from the hiring process.
- Weekend and evening hours
- Split-shift hours
- Various working sites
- Complies with all Padres Unidos general employment requirements
- Physical Demands
- Ability to occasionally sit
- Ability to frequently stand
- Ability to frequently bend
- Ability to frequently walk
- Ability to occasionally kneel
- Ability to rarely climb
- Ability to frequently twist
- Ability to frequently turn
- Ability to occasionally lift 15-30 lbs
- Ability to frequently sit and stand-up
- Ability to rarely run
- Ability to occasionally jump
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